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Senior Executive Mgmt Assistant 11 (Executive Assistant) - Environmental Support Division (ESD)


Senior Executive Mgmt Assistant 11 (Executive Assistant) - Environmental Support Division (ESD)

Senior Executive Mgmt Assistant 11 (Executive Assistant) - Environmental Support Division (ESD)

State of Michigan
Lansing, MI

Job details

Job Type


Job Description


NOTE: If you have already applied for this position, please do not reapply. Your application is still being considered.

This position serves as the Senior Executive Management Assistant (SEMA) to the Division Director of the Michigan Department of Environment, Great Lakes, and Energy (EGLE), Environmental Support Division (ESD). The ESD includes Emergency Management, Outreach, Environmental Assistance Center, Facilities and Operations, Environmental Education, Internship and Recruiting.

This position provides administrative support for the Division, including proofreading documents, scheduling, taking minutes at meetings, and coordinating a variety of office activities. This also includes working with all staff in the division, preparing documents, processing FOIA requests, and assisting with outreach activities.

This position works closely with the Division Director, assisting with managing the flow of work in and out of the Division and tracking deadlines. This position also serves as the Division’s Human Resource liaison, including managing timekeeping for ESD staff, and overseeing hiring processes.

This position uses considerable independent judgment in making decisions relative to the Division. This position performs a variety of tasks that are highly confidential and sensitive in nature.

Position Description (Download PDF reader)


Required Education and Experience

Education
Education typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

ABOUT EGLE
The Michigan Department of Environment, Great Lakes, and Energy's mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources.


At the Michigan Department of Environment, Great Lakes, and Energy, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.

The State of Michigan offers a competitive benefits package for all career employees that include medical, dental and vision coverage, along with paid parental leave, flexible spending accounts, retirement and much more. Click the following link to learn more.
State of Michigan – Employee Benefits

View job specification at: https://www.michigan.gov/documents/SeniorExecutiveManagementAssistant_13149_7.pdf (Download PDF reader)

Please attach a cover letter and resume to your application. Failure to do so may result in your application being screened out.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

You must attach an electronic and/or scanned copy of your official college/university transcript. For our purposes, "Official Transcripts" must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

Certain positions may require a criminal history background check.


State employment benefits include everything from health insurance to retirement income and can be worth 25% to 50% of salary depending on wages and benefits.
This page briefly explains some benefits provided under Civil Service rules or union contracts.

Leave Time

Full-time employees receive between 15 and 35 vacation days per year. Employees also receive 13 sick days per year and 8 hours of leave to participate in certain school functions or community activities. Employees may also qualify for up to 12 weeks of paid or unpaid leave for certain family or medical situations.

Holidays

State employees receive 12 or 13 scheduled paid holidays each year, including New Year’s Eve, New Year’s Day, Thanksgiving, Christmas Eve, Christmas Day, Memorial Day, and Veterans Day.

Alternative Work Schedules

Flexible work schedules and telecommuting options are available in many jobs.

Insurance and Other Benefits

Eligible employees can choose from a variety of health insurance plans, including a PPO, HMOs, and a High Deductible Health Plan with HSA (effective January 1, 2021). Other coverage includes vision, dental, life, and long-term disability insurance, as well as tax-deferred Flexible Spending Accounts (FSAs) for health, prescription, dental and vision eligible expenses, dependent care expenses, and Qualified Transportation Fringe Benefits (QTFB). Employees also have the option to purchase additional life, accidental death, and long-term care insurance, auto/home insurance, identify theft protection, and legal services.

Paid Parental Leave

Provides eligible individuals up to 12 weeks of paid leave immediately following birth or adoption of a .

Deferred Compensation

Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount deducted from their paychecks.

Retirement

Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match up to 3%. The Office of Retirement Services administers two different retirement plans for State of Michigan employees: Defined Benefit (DB) and Defined Contribution (DC). New hires can also receive up to a 2% employer match into a Personal Healthcare Fund and a lump-sum credit to a tax-deferred account if eligible. More information is available at the Office of Retirement Services.


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